Juvenile Justice Law Enforcement Training and
Technical Assistance Program
To provide training and technical assistance to State, local, and tribal law enforcement professionals seeking to increase juvenile accountability and improve their response systems as part of a collaborative effort to prevent and control juvenile crime and victimization and improve public safety.
Juvenile crime and victimization present major challenges to law enforcement and other practitioners who are responsible for prevention, intervention, and enforcement efforts. Increases in violent crime arrests of juveniles, juvenile involvement in gangs and drugs, the victimization of juveniles, and decreasing fiscal resources are just a few of the challenges facing juvenile justice practitioners today.
The Office of Juvenile Justice and Delinquency Prevention (OJJDP) has supported the Juvenile Justice Law Enforcement Training and Technical Assistance (JJLETTA) program since it entered into an interagency agreement with the Federal Law Enforcement Training Center in 1982. OJJDP's commitment to helping State, local, and tribal agencies and organizations and response to these challenges continues through a training and technical assistance program designed to enhance the juvenile justice system's ability to respond to juvenile crime and victimization. Although this assistance targets law enforcement agencies, participants also include representatives from school staff and administrators, judges, prosecutors, social service workers, corrections and probation personnel, and key community and agency leaders.
Fiscal year (FY) 1997 funds supported seven regional law enforcement training workshops: The Chief Executive Officer (CEO) Forum; Managing Juvenile Operations (MJO); School Administrators for Effective Police Operations Leading to Improved Children and Youth Services (SAFE Policy); Serious Habitual Offender Comprehensive Action Program (SHOCAP); Tribal Juvenile Justice Training and Technical Assistance; Youth Gang, Gun, and Drug Policy; and Youth-Oriented Community Policing.
These training workshops have been offered in some combination during the past 15 years to assist law enforcement and community agencies and organizations in developing a combination of effective strategies to prevent, intervene with, and control juvenile crime and victimization. Review and revision of the training curriculum is an ongoing process that draws on assessments of law enforcement agencies and training participants, facilitators, consultants, and staff. Consistent with this standard, significant revisions are anticipated in several of the workshops during FY 1998 and 1999.
JJLETTA engages participants in a systems approach for developing collaborative, communitywide strategies to combat juvenile crime and victimization that are the most appropriate for their communities. With followup technical assistance provided by OJJDP, workshop participants will be prepared to devise, implement, modify, and evaluate community partnerships and programs in their localities. The JJLETTA recipient must understand and apply the following essential principles in support of a community's successful implementation of a systems approach to the prevention and control of juvenile crime and victimization:
The goals of the JJLETTA program are to reduce juvenile delinquency and violence by facilitating the use of effective law enforcement approaches, strategies, techniques, and programs in planning and delivering law enforcement services within the context of local community collaboration and provide a framework and strategy to increase juvenile accountability for delinquent and criminal behavior, reduce juvenile violence, and enhance public safety.
The objectives of the program are to:
OJJDP will competitively select an organization with expertise in the design, development, and delivery of law enforcement training and technical assistance and award a cooperative agreement for an initial 1-year budget period. Subsequent awards will be made annually for two additional 1-year budget periods during a 3-year project period.
FY 1998 funds will support the continuation of the seven regional training workshops and a new offering, Youth Violence Reduction Integrated Action Program. This program and a revised SHOCAP curriculum and technical assistance package will support the Juvenile Accountability Incentive Block Grant (JAIBG) program, currently being implemented by States and local jurisdictions pursuant to Public Law 105-119, the Appropriations Act of 1998. Revisions to the SHOCAP curriculum, the technical assistance packages, and the development of the curriculum and technical assistance package for the Youth Violence Reduction Integrated Action Program will be completed by a separate grantee tasked with delivering these products. The expectation is that these products will be "handed off" to the JJLETTA recipient for delivery and dissemination at a point that coincides with award of the cooperative agreement. In addition to supporting this developmental work, JAIBG program funds will be used in FY 1998 to expand the number of statewide and regional SHOCAP workshops and to develop and deliver the new Youth Violence Reduction Integrated Action Program workshop.
Support for the JAIBG program will also involve participation in the Consultant Exchange Data Base and the training and technical assistance tracking system to be developed by the national JAIBG training and technical assistance recipient.
Online technical assistance and workshop information will be available online at OJJDP's home page. A full schedule of training is anticipated for FY 1999.
Applicants are expected to present a design for the continuation of OJJDP's JJLETTA program, detailing how each of the objectives will be achieved. Applicants must also provide an implementation schedule that reflects assignment of tasks and critical milestones related to the required deliverables and a description of how the proposed training and technical assistance deliverables can be expected to impact the stated goals of the program. The design should reflect a thorough understanding of law enforcement organizational practices and procedures, familiarity with a cross-section of the Nation's major law enforcement agencies, knowledge of issues being dealt with in law enforcement agencies, knowledge of OJJDP programs with which law enforcement activities interface, and knowledge of community youth-serving agencies with which effective law enforcement agencies collaborate.
The recipient shall provide all of the necessary personnel, facilities, equipment, materials, and services required to accomplish the tasks listed below. Tuition, student materials, instructional costs, and lodging for these training programs will also be provided under the award. Participants are responsible for all costs associated with transportation, meals, and incidental expenses. When providing onsite technical assistance, the recipient is responsible for consultant fees and the travel and per diem for facilitators providing onsite services. The community requesting technical assistance is responsible for the costs of hotel rooms, meals, and ground transportation.
Scope of Work
The level of training activity will include the design and delivery of current, modified, and new regional training and technical assistance workshops, including the development of training and technical assistance workshops on Youth-Oriented Community Policing and Tribal Juvenile Justice.
The basic training components include eight regional training workshops identified below followed by customized onsite or online technical assistance, if requested. Requests for training and technical assistance, which usually originate with law enforcement agencies, will be approved in accordance with available resources and potential impact.
Training is provided through approximately 14 regional training sessions per year, which consist of 2 workshops offered at each scheduled session. Workshops are conducted in various locations throughout the United States. The length of the workshops ranges from 2 to 4½ days. Approximately 40 professionals attend each workshop.
Training may also be offered on a State-by-State basis at the request of a U.S. Attorney or State executive agency, e.g., a State commission on crime and delinquency.
Over the years, a highly qualified group of facilitators has been used to design and deliver the training supported under the program. Although OJJDP anticipates that many of these facilitators will be used in the continuation of the program, it is incumbent upon the recipient to develop a pool of qualified consultants and facilitators to enhance and facilitate the design and delivery of the program and to provide procedures for certification of its ability to deliver the required programs at the high level of competence established for the program.
The major elements of the law enforcement training program that the recipient is expected to support are discussed below.
OJJDP offers training workshops to a wide variety of professionals who work with juveniles at risk and who are involved in the juvenile justice system. Workshop training sessions are interactive, involving extensive information-sharing and problem-solving components. Surveys of participant needs and priorities help determine the emphases in particular workshops.
Within its specialized focus, each workshop will assist participants in planning and implementing changes in law enforcement organizations; acting within local violence prevention collaborations; developing comprehensive, multiagency strategies to control and prevent youth violence, gangs, and drug trafficking; coordinating and integrating existing and new Federal, State, local, and tribal initiatives, juvenile justice efforts, and human services; and mobilizing community residents in targeted sites to assist law enforcement in identifying and controlling serious, violent, and chronic offenders.
The training design seeks to mirror the collaborative planning that should occur within communities among law enforcement agencies, youth services providers, and community organizations.
The content and approach for each workshop and the Youth Violence Reduction Integrated Action Program are described below.
OJJDP offers online and onsite technical assistance to aid local agencies in developing and improving programs to prevent, intervene in, and control juvenile delinquency. Technical assistance is available as a followup to regional training workshops to help participants implement new approaches, strategies and programs. Technical assistance is also provided on a case-by-case basis at the request of U.S. Attorneys and State, local, and tribal agencies. Case-specific services can embrace specialized training in a given area and assist in assessing a community's juvenile justice needs, strategic planning, resource development, and individualized problem solving.
Requests for technical assistance should reflect a significant community problem or need regarding the prevention of, intervention with, and suppression of juvenile crime and violence. At a minimum, OJJDP's technical assistance services will address the following areas:
Onsite or online
Each of OJJDP's workshops may be integrated into different training settings and customized as technical assistance to meet the needs of diverse agencies and community institutions. Jurisdictions may request that workshops be conducted online and onsite as technical assistance programs. The requesting jurisdiction or agency must provide all program recruitment, participant notification, the training facility, and other related logistics.
Coordination of Technical Assistance Requests
Requests for technical assistance may originate with the JJLETTA recipient, the State Point of Contact for the JAIBG program, OJJDP, or the national JAIBG program grantee. Should the program involve support for the JAIBG program, the request will be coordinated with the national JAIBG program grantee regardless of its point of origination. Other requests will be processed by the JJLETTA recipient with the approval of OJJDP. In the interest of efficiency, a master schedule should be developed early in each grant year, approved by OJJDP, and used as the basis for delivering service.
The JJLETTA recipient will cooperate with and receive guidance from OJJDP staff, designated evaluators, and other training and technical assistance providers working in Federal and State agencies and local and tribal communities.
Although these workshops have been well accepted by the law enforcement community, the applicant will enhance their quality by offering options for improving the content, organization, or structure of the current offerings. Applicants should also suggest other training and technical assistance offerings that, in their experience, will effectively meet current or emerging needs in law enforcement agencies or address barriers to effective use of existing programs.
The recipient shall develop and implement a training workshop delivery strategy within 30 days of the award. The workshop delivery strategy will list the training and technical assistance workshops proposed, the regions and specific communities where training is recommended, and the expected impact of providing the proposed training in the locations where training is recommended. Within this context, the recipient shall:
OJJDP does not intend to support a significant physical plant. However, the project's office, location, equipment needs, and resources are significant considerations to be covered in the application. Applicants are encouraged to be realistic in costing out the deliverables and in developing timelines for the implementation schedule. Applicants are also encouraged to be creative and innovative in their proposals to implement the overall project.
OJJDP invites applications from public and private agencies, organizations, institutions, and individuals. Private, for-profit organizations must agree to waive any profit or fee. Joint applications from two or more eligible applicants are welcome; however, one applicant must be clearly indicated as the primary applicant (for correspondence, award, and management purposes) and the others indicated as coapplicants.
Applications will be evaluated and rated by a peer review panel according to the criteria outlined below.
Conceptualization of Need (10 points)
The applicant must convey a clear understanding of the purpose of the workshops, work requirements, and related issues addressed in this solicitation. The applicant should discuss the issues and problems related to youth reflected in law enforcement practice in recent years. Problems and obstacles associated with delivery of training and technical assistance to law enforcement agencies should also be addressed. The applicant must demonstrate the capability to engage the appropriate stakeholders in its planning process and a clear understanding of how best to address these issues and impediments. The applicant must further demonstrate knowledge of law enforcement best practices and promising policies, programs, services, and strategies and must convey an understanding of the expected results of this effort and of possible obstacles to their achievement.
Goals and Objectives (10 points)
The applicant must outline its vision for providing training and technical assistance in relation to the stated goals and objectives of the program. The applicant must also provide justification for the development of recommended training and technical assistance sites and explain the proposed effort based on an assessment process. Major issues and obstacles related to achieving the goals and objectives of this project should be delineated and prioritized.
Project Design (30 points)
The applicant must include an implementation plan that provides a workplan with specific tasks and procedures to be carried out, projected performance schedules, expected accomplishments, and products. The plan should include protocols for delivery of training, technical assistance, and evaluation; resource needs and potential barriers and measures that can be taken to overcome them; and timelines for annual updates of the plan.
The performance schedule should include a detailed milestone chart that specifies the objectives in relation to milestones and the related tasks as well as the lead staff responsible and a timeline with interim benchmark dates and end dates for task completion. The plan must enhance the project's training goals and objectives and reflect the conceptualization of the stated need. Project design elements should link directly to the achievement of specific objectives. Obstacles for achieving expected results should be identified with alternative plans and rationale included.
Applicants must address the requirement for coordination and collaboration with the JAIBG grantee and the OJJDP National Training and Technical Assistance Center and propose approaches to avoid duplication and to maximize utilization of Federal resources.
OJJDP will consider recommendations for modification and enhancement of the products to be delivered to accommodate cost considerations. Where such recommendations are made, justification and alternatives should be proposed. Modifications or enhancements must reflect the concept, must be sound, and must be innovative.
Management and Organizational Capability (40 points)
Applicants must describe a sound management structure capable of carrying out the proposed initiative and demonstrate readiness to immediately train and provide technical assistance. The applicant should discuss the organization's history of collaboration and planning with law enforcement agencies as it is addressed or addresses the workshops offered in this solicitation. Participants, major milestones, and the process of conducting training needs assessments, training, and technical assistance should be described. Applicants must demonstrate strong experience in delivery of training and technical assistance in law enforcement and the systems improvement field.
The project's management structure and staffing must be appropriate for the successful implementation and management of the Law Enforcement Training and Technical Assistance cooperative agreement. Factors to be considered include the reasonableness of the staffing plan, the appropriateness of staffing in terms of onsite work, and the specific skills and knowledge of staff.
Emphasis also will be placed on the applicant's detailed description of organizational and management capabilities to support the cooperative agreement. Applicants should give consideration to geographic, regional, and other factors related to the cultural proficiency needs of Federal, State, local, and tribal communities.
In addition to expertise in the subject area of juvenile justice law enforcement practice, key project staff must also demonstrate substantive experience in program, training, and technical assistance management, curriculum development, and understanding and knowledge of the cultural and ethnic diversity that characterize those State, local, and tribal communities where high levels of youth crime and delinquency occur.
Résumés of key staff and consultants must be included in the appendix. For proposed staff, the applicant must include résumés and letters of commitment in the appendix. Job descriptions and staff qualifications should also be included.
Organizational ability to administer and support the project successfully must be clearly demonstrated in the application. The documentation must include organizational experience in the subject areas (as described under the Program Strategy) and with projects of the type and scope described in this solicitation. Applicants must also describe and demonstrate an organizational infrastructure that would support the technological and resource requirements of this project.
Budget (10 points)
The proposed budget must be reasonable, allowable, and cost-effective in relation to the activities to be undertaken.
The narrative must not exceed 50 pages in length (excluding forms, assurances, and appendixes) and must be submitted on 8½- by 11-inch paper, double spaced on one side of the paper in a standard 12-point font. This is necessary to maintain fair and uniform standards among all applicants. If the narrative does not conform to these standards, OJJDP will deem the application ineligible for consideration.
This project will be funded for 3 years in 1-year budget periods. Funding of the project in each subsequent budget period will be contingent upon OJJDP's assessment of continuing need, performance of the recipient, and availability of funds.
Up to $1,300,000 is available for the award of a cooperative agreement for the first 1-year budget period. It is anticipated that a consistent level of funding will be available for each year of the 3-year project.
Catalog of Federal Domestic Assistance (CFDA) Number
For this program, the CFDA number, which is required on Standard Form 424, Application for Federal Assistance, is 16.542. This form is included in OJJDP's Application Kit, which can be obtained by calling the Juvenile Justice Clearinghouse at 800-638-8736 or sending an e-mail request to firstname.lastname@example.org. The Application Kit is also available online. (See the Introduction for more contact information.)
Coordination of Federal Efforts
To encourage better coordination among Federal agencies in addressing State and local needs, the U.S. Department of Justice (DOJ) is requesting applicants to provide information on the following: (1) active Federal grant award(s) supporting this or related efforts, including awards from DOJ; (2) any pending application(s) for Federal funds for this or related efforts; and (3) plans for coordinating any funds described in items (1) or (2) with the funding sought by this application. For each Federal award, applicants must include the program or project title, the Federal grantor agency, the amount of the award, and a brief description of its purpose.
"Related efforts" is defined for these purposes as one of the following:
All application packages must be mailed or delivered to the Office of Juvenile Justice and Delinquency Prevention, c/o Juvenile Justice Resource Center, 2277 Research Boulevard, Mail Stop 2K, Rockville, MD 20850; 301-519-5535. Note: In the lower left corner of the envelope,you must clearly write, "Juvenile Justice Law Enforcement Training and Technical Assistance Program."
Applicants are responsible for ensuring that the original and five copies of the application package are received by 5 p.m. ET, on August 17, 1998.
For further information, call Bob Hubbard, Program Manager, Training and Technical Assistance Division, 202-616-3567, or send an e-mail inquiry to email@example.com.
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